Public Records Request

Public Records Request

  1. Public Records Request

    North Carolina General Statute (NCGS) § 132-1(a) defines public record(s) as “all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions. Agency of North Carolina government or its subdivisions shall mean and include every public office, public officer or official (state or local, elected or appointed), institution, board, commission, bureau, council, department, authority or other unit of government of the State or of any county, unit, special district, or other political subdivision of government.” 

    All records maintained by the Town of Pittsboro are public unless they are exempt from disclosure under the NC Public Records Law.  If a records request is denied, the Town will cite the appropriate law that allows the Town to withhold the record. 

  2. Personal information is visible only to staff by default, but requests are part of the public record and your information may be released in response to a public records request.  

  3. Is there a cost to obtain public records?

    The Town of Pittsboro may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying or searching for the requested records.  The requestor will be notified of the cost prior to fulfillment of the request. 

    Records in response to a public records request are provided free of charge when delivered electronically or if viewed at Town Hall. However, requesters that wish to obtain photocopies of records may incur charges for printing (see current year fee schedule).

  4. Questions?

    Contact Town Clerk, Carrie Bailey, by e-mail at or at 919.542.4621 ext. 1104. 

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